Job Duties and Responsibilities

• Answer phone calls received and direct them appropriately

• Record notes and messages for the employer

• Schedule and arrange meetings and conferences

• Manage travel arrangements and itineraries on behalf of the employer

• Perform as a liaison between the employer and household staff as required

• Act as the first point of contact for the employer as necessary

• Manage the employer’s calendar and appointment scheduling

• Read and write correspondence in mail or email form

• Acting as the point of contact between the manager and clients

• Screening and directing phone calls and distribute correspondence

• Handling requests and queries appropriately

• Act as the point of contact between the manager and internal/external clients

• Screen and direct phone calls and distribute correspondence

• Handle requests and queries appropriately

• Manage diary and schedule meetings and appointments

• Make travel arrangements

• Take dictation and minutes

• Source office supplies

• Produce reports, presentations and briefs

• Devise and maintain office filing system

Qualification Required & Experience

• Proven work experience as a Personal Assistant

• Knowledge of office management systems and procedures

• MS Office and English proficiency

• Outstanding organizational and time management skills

• Up-to-date with latest office gadgets and applications

• Ability to multitask and prioritize daily workload

• Excellent verbal and written communications skills

• Discretion and confidentiality

• HND or degree

• PA diploma or certification would be considered an advantage

Location: Spintex, Accra

How To Apply For The Job

C.V.s should be sent indicating the position as the subject of the e-mail

Closing Date: 16 July, 2020