Job location Greater Accra
Company / Employer marketing agency
Job type

Full Time

Minimum qualification




Business Function

Marketing & PR

Role / Designation

Personal Assistant

Educational specialization

Marketing & Sales

Total vacancies


Gender preference


Application deadline



Customer Oriented

Required experience (years)1

About the role

Ensuring meetings are effectively organised and minuted

* Liaising with the Chair to plan meetings

* Receiving agenda items from committee members

* Circulating agendas and reports

* Taking minutes (unless there is a minutes secretary)

* Circulating approved minutes

* Checking that agreed actions are carried out.

2. Maintaining effective records and administration

* Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.

* Filing minutes and reports

* Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

* Keeping a record of the organisation’s activities

* Keeping a diary of future activities3. Upholding legal requirements

* Acting as custodian of the organisation’s

* Checking quorum is present at meetings

* Ensuring elections are in line with stipulated procedures

* Ensuring organisation’s activities are in line with its objects

* Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)

* Sitting on appraisal, recruitment and disciplinary panels, as required.4. Communication and correspondence

* Responding to all committee correspondence

* filing all committee correspondence received and copies of replies sent

* keeping a record of any of the organisation’s publications (e.g. leaflets or newsletters) and

* reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).

* Preparing a report of the organisation’s activities for the year, for the Annual General Meeting.

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