• Company: Rwandan High Commission
  • Location: Ghana
  • State: Accra
  • Job type: Full-Time
  • Job category: Administrative/Secretarial Jobs in Ghana

Rwandan High Commission is seeking to recruit Office Management Specialist / Social Secretary.

Job Summary

• The primary function of the Office Management Specialist / Social Secretary is to provide a wide range of support services for the Embassy to ensure efficient office functioning. The post holder would also manage and facilitate all official events hosted by the embassy

Job Description

• Handling telephone calls and answering general inquires related to services offered by the Embassy

• Facilitate in scheduling meetings and courtesy call appointments for Diplomats

• Assist in administrative activities to diplomats including but not limited to writing Note Verbales/recording/filing formal letters

• Receive, dispatch and file incoming and outgoing mails (diplomatic pounches)

• Manage all purchase of office supplies, stationaries and gifts

• Support newly arrived/assigned staff by orienting them to mission functions and procedures

• Point of contact at the front office and handling all E-Gov applications and services

• Maintain up to date records of key contacts and networks built during the year and share these with other members of staff

• Plan and assist with official events, requesting or monitoring event supplies, coordinating event attendance, maintaining event, guest lists, receiving and recording visitors and serving as event control office

• Develop a strong set of key contacts and relationships, with the hospitality industry, suppliers, event equipment, hire companies and other organisations

• write all internal and external correspondence relating to events including, terms and conditions and event guidelines/agreements

• Act as key point of contact for internal Embassy departments and external parties for all types of events

• Manage the distribution of the Embassy’s greeting cards and other formal greetings as necessary

• Any other duties as required

Qualification Required & Experience

• A University Degree in Business Administration or related field is required

• 5 years of office management experience and events coordination is preferred

• English, oral and writing ability is required. This includes ability to write well in English and compose correspondences. A good working knowledge of French will be an added advantage

Location: Accra

Method of Application

If you are meet the above criteria and are ready for a new challenge in a unique and exciting organisation, please apply by following the instructions below: Please apply by sending your cover letter and CV to: ambaaccra@minaffett.gov.rw 

• Please enter the job role in the subject of your email

• All candidates must be on 21 years old or above

• Please note that a background check will be carried out. 

Closing Date: 15 May, 2020